Privacy Policy

ShelfCount Inventory · Last updated 22 September 2026

ShelfCount Inventory is a stock-keeping tool for clinics. It stores the supplies a clinic holds and the procedures that consume them. It does not hold patient records, it does not track you, and nothing in it is sold or used for advertising.

What is collected

Data	Why
Your email address	It is your sign-in identity and the address a password reset is sent to.
An account identifier	Links you to your clinic and records which members belong to it.
Your clinic's name and invite code	Lets colleagues join the same shared inventory.
Inventory content you enter	Product names, quantities, units, storage locations, expiry dates, barcodes, optional prices and notes — this is the app's purpose.
Procedures and their history	The templates you define and a log of which ones were applied, when, and what stock they consumed.

What is never collected

• No patient names, patient records, or any health information about an identifiable person.
• No advertising identifiers, no cross-app or cross-site tracking, no analytics profile of you.
• No location data. No contacts. No photos.

The camera

The app can scan a barcode to look up a product. The camera is used only while that scanner is open, images are never stored, never uploaded, and never leave your device. Only the decoded barcode number is used.

Barcode lookups

When you scan or type a barcode, that number alone may be sent to one of three public product databases to retrieve a product name: UPCitemdb, Open Food Facts, or Open Beauty Facts. No account information, and nothing identifying you or your clinic, is included in those requests.

Where the data lives

Accounts and clinic data are stored using Google Firebase (Firebase Authentication and Cloud Firestore) on Google's infrastructure, acting as our processor. Traffic is encrypted in transit. Security rules restrict every clinic's data to the members of that clinic; a member of one clinic cannot read another's.

Who can see your clinic's data

Only people who have joined your clinic with its invite code. Anyone the clinic owner invites can read and change the shared inventory, so share the code only with staff you trust.

How long it is kept

Your data is kept for as long as the account exists. There is no separate archive and no backup kept for marketing or profiling purposes.

Deleting your account

Open Account → Delete Account in the app and confirm with your password. This is immediate and permanent.

• If you are a clinic member, your account and your membership are erased. The clinic's inventory stays with the clinic.
• If you are the clinic owner, your account is erased along with the clinic itself and all of its inventory, procedures and history. Other members lose access.

Your rights

You can access and correct everything the app holds about you from inside the app, and you can erase it at any time using Delete Account. If you are in the EU or UK, the GDPR rights of access, rectification, erasure, restriction, portability and objection apply; deletion in the app satisfies erasure immediately. For anything else, write to us at the address below.

Children

ShelfCount Inventory is a professional tool for clinic staff and is not directed at children. We do not knowingly collect data from anyone under 13.

Changes

If this policy changes in a way that affects what is collected or how it is used, the date at the top changes and the updated policy appears here before the change takes effect.

Contact

Questions about privacy, or a request about your data: yair3939@icloud.com